Experience & Education
- Information/Documentation Management or
similar Degree that provide a documentation management background.
- Has at least 6 years of significant
experience working as a documentation controller or experience in document
management.
- Has experience in managing Project Team
Members.
Key Competencies
- Excellent communication and interpersonal
skills, self-motivated, work on own initiative and well under pressure.
- Possesses a process improvement ethic,
continually seeking to improve the efficiency and effectiveness of their area
of responsibility.
- Analytical thinking and concern for
accuracy.
- Highly organized &
self-correspondent.
Technology Requirements
- Microsoft Windows& MS Office (MS
Word, Excel, PowerPoint, Outlook)
- Internet Services
- Document Management Systems as
Documentum, SharePoint or Filenet.
Functions:
- Reporting to the Project Director.
- Being the main Document Controller on
Head Office in Accra and leading a team of Document Controllers on site.
- Working with team of multi-discipline
engineers, site managers, planners, & constructors controlling and managing
the providing documentation.
--Coordination Responsibilities--
- Responsible of the Document Management
System and the adequate use of it through the documentation procedures.
- Ensuring that the documentation control
system is implemented on the stakeholders work as the documentation procedures
& client specifications.
- Updating and managing document control
processes and procedures.
- Preparing periodic reports on activities
and submitting them to the Project Director
- Training additional project document
controllers.
- Ensuring effective management of the
day-to-day operations of the document control.
-- Documentation Responsibilities--
- Executing document control process,
standards, work instructions and guidelines.
- Handling control of the entire in/out
flow of the documents in the project based on the document management system.
- Tracking overall project progress
planning schedules and receiving documents from the concerned staff.
- Managing the project documentation in
both electronic file and hard copy format.
- Adding/updating documents to Document
Management System.
- Assuring the registration, numbering,
filing & distribution of project documents.
- Supporting, reviewing, validating,
distributing and transmission of project documents.
- Managing of all documents pertaining to
internal and external correspondences of the project with stakeholders,
including all technical, non-technical & construction, according the
documentation procedures.
- Managing the access to documentation
project, assuring the defined permissions on the procedure are working.
- Ensuring the correct approval of the
documents according the documentation procedures.
- Checking the quality of all documentation
received from all stakeholders.
- Controlling the latest document versions.
Application Closes Soon so act fast- March 2015
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